Stanford University Jobs

Building Manager

School of Engineering, Stanford, California, United States

Facilities

Post Date Jun 03, 2024

Requisition # 103493

The School of Engineering

Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

Stanford's Science and Engineering Quad (SEQ) seeks a Building Manager with experience managing a large, interdisciplinary facility with complex instrumentation and labs within the physical and life sciences. The Building Manager provides excellent customer service to building residents and works as part of a collaborative team of SEQ Building Managers. Although each SEQ Building Manager has a

primary facility in which he/she resides and focuses, SEQ Building Managers are responsible for all four buildings, participate in regular cross training, and provide back-up coverage for each other.

The Building Manager is expected to work independently to ensure that all facilities within the SEQ are appropriately maintained, sustainable, efficient, safe, secure, code-compliant and accessible. The Building Manager also facilitates moderately complex construction and renovation projects, participates in complex renovation projects, interprets facilities policies and guidelines, and makes enhancements to facilities procedures. The Building Manager reports to the Facilities Services Manager.

The Building Manager will have primary responsibility for the James and Anna Marie Spilker Engineering & Applied Science Building that houses the Edward L. Ginzton independent laboratory as well as the offices of the Department of Applied Physics. The new facilities have been tailored to meet the cutting-edge requirements of over seventy researchers from all over campus, including leaders in

the natural and physical sciences, engineering, and medicine, who are exploring nanoscale properties and devices with potential applications as diverse as water purification, energy conservation, drug delivery, and national security. As such, the Building Manager will have significant responsibility in developing, streamlining, and improving operations of a modern facility.

In this role, you will:

• Serve as property operations / maintenance point of contact for facilities’ issues in assigned building(s), unit(s), lab(s); initiate work requests, monitor completion; manage maintenance and renovations budget; coordinate and monitor routine maintenance services completion (trash, utilities, custodial, pest control, long term preservation, inspections, grounds, landscapes, alarms, systems & equipment), suggest metrics, monitor and report related trends

• Perform condition assessments on appearance, equipment, or troubleshooting ( formulated by another group, FSM), analyze results and decide status; identify and establish preventive maintenance plan; coordinate & integrate utility usage/optimization(monitor usage, gather info, provide recommendations, follow-up, shutdown requirements), analyze date and provide recommendations; coordinate, direct, inspect and approve contract work, third party vendors; identify, recommend & implement building operations & process modifications to the facility for increased productivity and/or cost reduction, manage related budget; coordinate maintenance logistics (to avoid faculty conflicts, events).

• Handle property administration by troubleshooting, completing tagging, data entry & inventory; completing purchase orders, receiving; completing record keeping; establishing tracking system, gathering information and, information gathering and support for space allocation decision makers.

• Implement facility security programs by developing procedures/practices, distributing keys, providing building access, monitoring access records, assessing security infrastructure needs (interlocks, alarms); and assessing and changing access schedules.

• Complete project coordination by: performing the assigned tasks within department projects; acting as a project coordinator/liaison; and overseeing and executing projects (limited to small, local projects), including their organization, scheduling, budgeting, and implementation.

• Coordinate with the school’s safety specialists to: correct identified safety issues, perform root cause analysis, identify and track corrective actions; track chemical inventory, disposal, hazardous waste; develop and conduct safety training and/or new employee facility orientation; and maintain and participate in emergency preparedness, recovery and business continuity coordination.

• Coordinate communications services (network administration, desktop support, primary troubleshooting, and telephony liaison); provide updates, alerts, notifications to building occupants, including websites, phones; and oversee mailing services, shipping, and delivery.

• Coordinate space management and planning activities including: analyzing moves for minimal disruption; move coordination; space inventory; space allocation tracking; specifying set-ups; maximizing space utilization; providing input into facilities renewal model; and capital plan implementation (as assigned).

• May supervise student workers.

• *Other duties as assigned.

Education & Experience (Required):

• Bachelor’s degree and three years related, demonstrated technical facilities management experience, or a combination of education and relevant experience.

Knowledge, Skills, & Abilities (Required):

• Analytical skills to analyze and track complex space, equipment and financial data.

• Interpersonal skills, mature judgment required to interact effectively with a broad range of people, including faculty and vendors, both individually and in groups.

• Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short- and long-term end dates.

• Working knowledge of applications such as Excel, Word, PowerPoint, Project.

• Experience working with internal and external vendors and services contracting.

• Background knowledge of safe handling and disposal of chemicals and hazardous waste; emergency preparedness plans and their implementation; and property administration specific to PO tracking, receiving, and inventory control.

Certifications and Licenses:

• Valid California Non-commercial Class Driver’s license.

Working Conditions:

• Requires 24-hour response availability seven days per week for emergency situations.

• May be exposed to noise > 80dB TWA.

• May working at heights 4 – 10 ft.

Physical Requirements:

• Frequently stand/walk, seated, performs desk-based computer tasks.

• Occasionally climb (ladders, scaffolds, or other), twist/bend/stoop/squat, reach/work above shoulders, grasp lightly/fine manipulation, use a telephone, writing by hand, lift/carry/push/pull objects that weigh up to 20 pounds

• Rarely; kneel/crawl, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh >40 pounds.

• Ability to obtain and maintain a California Non-commercial Class Driver’s license and drive day or night.

Work Standards:

• Must comply with the California Vehicle Code and Stanford University requirements when operating university-owned vehicles.

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.

• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.

• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide,http://adminguide.stanford.edu

Pay Range:

The expected pay range for this position is $66,560 to $98,000 per annum.

Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs.

At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website (https://cardinalatwork.stanford.edu/benefits-rewards) provides detailed information on Stanford’s extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.

How to Apply:

We invite you to apply for this position by clicking on the “Apply for Job” button. To be considered, please submit a cover letter and résumé along with your online application. The cover letter should briefly describe why you believe you are a good fit for this position

Why Stanford is for you:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Ourcultureandunique perksempower you with:

• Freedom to grow . We offer career development programs, tuition reimbursement, or audit a course. Join a TedTalk, film screening, or listen to a renowned author or global leader speak.

• A caring culture . We provide superb retirement plans, generous time-off, and family care resources.

• A healthier you . Climb our rock wall, or choose from hundreds of health or fitness classes at our world-class exercise facilities. We also provide excellent health care benefits.

• Discovery and fun . Stroll through historic sculptures, trails, and museums.

• Enviable resources . Enjoy free commuter programs, ridesharing incentives, discounts and more!

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources at stanfordelr@stanford.edu. For all other inquiries, please submit acontact form.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.

Additional Information

• Schedule: Full-time

• Job Code: 4372

• Employee Status: Regular

• Grade: G

• Requisition ID: 103493

• Work Arrangement : Hybrid Eligible, On Site